IT & Technology Recruitment Agency · Birmingham, UK The right people, placed to stay

Chapman Tate Associates Limited are very serious about privacy. The following privacy notice underpins our approach to respecting your privacy and is GDPR compliant.

This Privacy Notice tells you what to expect in relation to personal information about you.

Chapman Tate Associates Limited, of 15th Floor, Cobalt Square, 83-85 Hagley Road, Birmingham, B16 8QG.

We process any personal data of yours in accordance with all applicable data protection law. Currently, this is the General Data Protection Regulation ("GDPR"). All the personal data on our database is held in the EU.

The information about you

(A) Information we gather for finding you a suitable role is as follows:

• Name
• Address
• Email addresses
• Telephone numbers
• CV/work history
• Job preferences including role, geographical areas and salary
• Any other work-related information you provide, for example, education or training certificates

(B) Information with respect to individuals that have worked for us previously or may work for us is as follows:

• Passport/proof of ID
• In some cases, permits and visas
• Date of birth
• National Insurance number/UTR
• Full details of job offer and placement
• The outcome of criminal record checks and security clearance for certain roles
• In certain cases, medical information
• References
• Financial information (including but not limited to payroll details and terms, HMRC data, pension scheme details, court orders and statutory payments)
• A log of our communications with you by email and telephone

How we use the information

This information is shared by you or a third party who we will work with. This includes a job board company or another employment business or agency.

In the case of references, these are from your previous employer. Medical information is supplied by a third party such as your GP, Consultant or Occupational Health. Criminal record checks and security clearance checks are supplied by the Disclosure and Barring Service or other applicable external company.

We use this information to provide our services to you in our capacity as an employment business/agency, so that we can find you suitable work, whether on a temporary or permanent basis, based on your requirements as set out below.

(A)

• Match your skill sets with job vacancies to assist in finding you the positions that most suit you
• Put forward your details to our clients and prospective employers for you to be considered for vacancies
• Place you with our clients and prospective employers
• Keep you informed of available opportunities as they arise
• Keep you informed of the services offered by us

(B)

• Establish that you have the right to work
• Undertake relevant security and criminal record checks as required by our clients and prospective employers and as permitted by law
• Deal with any medical and health and safety issues relating to certain positions
• Put in place contractual arrangements and documentation once a role has been secured
• Pay you if placed

Disclosure of your information

Your CV and related information go to our prospective employers and our clients. Once you have secured a placement, additional information enables the placement to proceed. Such employers and clients will usually be located inside the European Economic Area (EEA) but may be outside of the EEA.

Personal data shall not be transferred to a country or territory outside the EEA unless that country or territory ensures an adequate level of protection or the appropriate safeguards are in place for your rights and freedoms. Before such a transfer takes place outside of the EEA, we will provide you with further information concerning this to protect your privacy.

Other trusted third parties that we may share your data with are as follows: HM Revenue and Customs, pension scheme providers, legal advisors and other companies for the purpose of undertaking pre-engagement checks for the role or for paying you.

What is the legal basis for processing the information?

We need verbal consent to process the information, given at the outset of the recruitment process.

Information and documentation to establish your right to work are processed by us as we are legally obliged to do so.

In respect of medical information, the basis for us processing this will depend on the circumstances but will usually be for one of the following reasons: it is necessary to protect health and safety or to prevent discrimination on the grounds of disability, or where consent has been obtained if required.

Information in relation to criminal record checks, which are relevant for some roles, will be processed on the basis that it is necessary for us to comply with the law, or consent will be obtained if required.

Once a position has been found for you, we will process your personal data, including financial information, for the purpose of you entering into a contract to fulfil your role and to enable us to pay you, depending on the specific contractual arrangements and circumstances.

For the purposes of paying you, where relevant, we are legally obliged to provide information to HMRC.

Once a placement is secured, we collect your data on the basis of our legitimate interests, i.e. for administrative purposes.

Your privacy and rights

You have the right at any time to ask for a copy of the information about you that we hold. Under GDPR, we will not charge a fee for this. If you would like to make a request for information, please email info@chapmantate.com. In addition to this right of access, you also have the following rights: erasure and restriction of processing.

Retention of your data

Your data will be retained for no longer than is necessary and in accordance with our GDPR Policy.

Withdrawal of consent

If you have provided us with your verbal consent to process your data for the purpose of using our services and us finding you suitable work, you have the right to withdraw this at any time. In order to do so, you should contact us by emailing info@chapmantate.com.

Spam protection

Our enquiry form is protected by Google reCAPTCHA, which checks that submissions come from real people. reCAPTCHA collects information about your device and how you use the page, and this is sent to Google. Its use is subject to the Google Privacy Policy and Terms of Service.

Concerns

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly with the Information Commissioner's Office at ico.org.uk/concerns.